Keyboard Shortcuts for Excel

Formatting

[Ctrl]B  Bold the selection
[Ctrl]I  Italicize the selection
[Ctrl]U  Underline the selection
[Ctrl]5  Strike through the selection
[Alt] and '  Open the Style dialog box
[Ctrl]1  Open the Format Cells dialog box
[Ctrl][Shift]~  Apply General format
[Ctrl][Shift]$  Apply Currency format
[Ctrl][Shift]%  Apply percentage format
[Ctrl][Shift]#  Apply Date format
[Ctrl][Shift]@  Apply Time format
[Ctrl][Shift]!  Apply Number format
[Ctrl][Shift]^  Apply Exponential number format
[Ctrl][Shift]&  Apply an outline border to selection
[Ctrl][Shift] and _  Remove outline border from selection


Navigation

[Ctrl][Page Down]  Move to the next worksheet in a workbook
[Ctrl][Page Up]  Move to the previous worksheet in a workbook
[Ctrl][F6]  Cycle between open workbooks
Arrow keys  Move one cell up, down, left, or right
[Ctrl] and an arrow key Move to the edge of the data region
[Home]  Move to the beginning of a row
[Ctrl][Home]  Move to the beginning of a worksheet
[Ctrl][End]  Move to the end of the used portion of a worksheet
[F6]  Move between panes in a split worksheet
[Ctrl][Backspace]  Display the active cell
[Enter]  Move down a cell in a selected range
[Shift][Enter]  Move up a cell in a selected range
[Shift][Tab]  Move one cell to the left in a selected range
[Ctrl] and . (period)  Move from corner cell to corner cell in a selected range


Selection techniques

[Shift][Spacebar]  Select a row
[Ctrl][Spacebar]  Select a column
[Ctrl]A  Select an entire worksheet
[Shift][Home]  Select from current cell(s) to the beginning of the row
[Shift][End][Enter]  Select from current cell(s) to last used cell in row
[Ctrl][Shift][Home]  Select from current cell(s) to the beginning of the worksheet
[Ctrl][Shift][End]  Select from current cell(s) to the end of the used portion of a worksheet
[Ctrl] and *
Select the data region surrounding the active cell
[Ctrl][Shift]O
Select all cells that contain a comment
[Ctrl] and [ Select cells that a selected formula directly references
[Ctrl] and ]  Select formulas that directly reference the active cell


Workbook basics

[Ctrl]O  Open a workbook
[Ctrl]N  Create a new workbook
[Ctrl]S  Save a workbook
[F12]  Open the Save As dialog box
[Ctrl]P  Print a workbook
[Ctrl]W  Close a workbook
[Shift][F11]  Insert a new worksheet
[Ctrl]9  Hide selected rows
[Ctrl][Shift]9  Display hidden rows in selection
[Ctrl]0  Hide selected columns
[Ctrl][Shift]0  Display hidden columns in selection
[Ctrl]F  Open the Find tab of the Find And Replace dialog box
[Ctrl]H  Open the Replace tab of the Find And Replace dialog box
[F7]  Run a spelling check on a worksheet or selected text


Working with data

[Enter]  Complete an entry and move to the next cell
[Alt][Enter]  Insert a new line within a cell
[F2]  Enable editing within a cell
[Ctrl][Enter]  Fill selected cells with an entry you type
[Ctrl]D  Fill data down through selected cells
[Ctrl]R  Fill data through selected cells to the right
[Ctrl][F3]  Create a name
[Ctrl]K  Insert a hyperlink
[Ctrl] and ; (semicolon)  Insert the current date
[Ctrl] and : (colon)  Insert the current time
[Ctrl]X  Cut the selected text or objects to the Clipboard
[Ctrl]C  Copy the selected text or objects to the Clipboard
[Ctrl]V  Paste the contents of the Clipboard
[Ctrl]Y  Repeat last action
[Ctrl]Z  Undo last edit
[Ctrl][Delete]  Delete from the insertion point to the end of the line
[Ctrl][Shift]+  Add blank cells
[Ctrl]- (hyphen)  Delete selected cells
[F11]  Create a chart from a range of data


Formula shortcuts

=  Begin a formula
[Ctrl][Shift][Enter]  Enter a formula as an array
[Shift][F3]  Display the Insert Function dialog box (Paste Function in Excel 97)
[F3]  Paste a defined name into a formula
[Alt]=  Insert a SUM AutoSum formula
Type a function in the Formula bar and press [Ctrl]A  Display the Function Arguments dialog box
[Ctrl][Shift] and "  Copy the value from the cell above the current cell into the current cell
[Ctrl] and '  Copy a formula from the cell above the current cell into the current cell
[Ctrl] and `  Toggle between display of formulas and cell values
[F9]  Calculate values for sheets in all open workbooks
[Shift][F9]  Calculate values for the current worksheet
[Esc]  Cancel an entry you're making in a cell or in the formula bar